****************************** Sponsors - managing your group ****************************** .. Warning:: All operations relative to managing accounts and resources in your group (such as approving new users, renew expired accounts etc.) are performed on `System Identity Manager, SIM `__, you will **NOT** be notified by email messages when a new user is requesting your sponsorship or access to your resources, you will therefore need to periodically visit your account on `SIM `__. ```` Questions or comments? Visit our support online help desk at: `https://support.idre.ucla.edu `__. ```` Sponsor responsibilities ======================== As a Hoffman2 Cluster sponsor you are expected to manage the authorization to use the cluster of the various user accounts you have sponsored (and which constitute your Hoffman2 group). A Hoffman2 Cluster sponsor is required to: * Approve or deny `new user requests on SIM `__ * Approve or deny `user renewals on SIM `__ * Supervise your sponsored users use of `Hoffman2 Cluster computational resources `__ * Keep your email address current on your `SIM account profile `__ * Respond promptly to messages from the Hoffman2 Cluster administrators (e.g., in case of suspected unauthorized access) * Communicate to the `Hoffman2 Cluster administrators `__ if you no longer wish or qualify to be a sponsor * Manage your `group `__ and your `resources `__ on `SIM `__ (you have the option of `assign a delegate `__ to carry on account related functions) * `Update the sponsorship SIM page `__ if you no longer wish to sponsor a particular person's account * `Update us `__ if a sponsored user is no longer eligible (e.g., if a student graduates and leaves UCLA) .. Tip:: If you have any account related problems or questions, contact us at: `accounts@idre.ucla.edu `__ (please set your email client to accept or whitelist email from `accounts@idre.ucla.edu `_). ```` Questions or comments? Visit our support online help desk at: `https://support.idre.ucla.edu `__. ```` Managing your users =================== .. Warning:: You will **NOT** be notified by email messages when a user is requesting your sponsorship or access to your resources, you will therefore need to periodically visit your account on `SIM `__. Appointing a delegate --------------------- You can **Appoint a delegate** to approve and renew cluster accounts on your behalf by navigating to the **Resources** page of `SIM `__ New user -------- You and any appointed delegate can approve or deny new account requests by vising `SIM `__. **SIM does not send notifications**, accordingly you may want to check `SIM for new account requests `__. User renewal ------------ Each year on, or near the date of the original account application, user accounts need to be renewed to ensure continuation of services. You and any delegate can check `on SIM the status of user renewals `__. Expired user ------------ If an account is not renewed, it expires. When an account has expired, the Accounts Administrator may contact you about the disposition of the account and its files. If you agree, the account will be disabled and the user will no longer be able to login or use Hoffman2 Cluster services. .. Note:: Respond to inquires regarding expired accounts to prevent user termination and/or manage user data. Deleted user ------------ An account which has been disabled for six months will be deleted. Both the account and all $HOME and $SCRATCH files owned by that account will be removed from the system. Ownership of the user directory in purchased storage will be reassigned to you or your delegate. .. Note:: Be aware that disabled accounts will be deleted after six months. ```` Questions or comments? Visit our support online help desk at: `https://support.idre.ucla.edu `__.